--- title: "Event" slug: "event" tags: ["Event Management", "User Registration", "Learning Development"] updated: 2026-09-29T16:10:24Z published: 2026-09-29T16:10:24Z canonical: "docs.thrivelearning.com/event" --- > ## Documentation Index > Fetch the complete documentation index at: https://docs.thrivelearning.com/llms.txt > Use this file to discover all available pages before exploring further. # Event An **event** is a scheduled learning activity, in person or online, that users can sign up for and take part in. Events can range from workshops and classroom-based training to webinars and virtual conferences. Each event can have multiple occurrences, allowing you to run the same event for different groups or locations. This page outlines how to create, schedule, and manage an event in Thrive. ## Creating an Event In the Thrive menu, go to **Create** > **Structured Content Types** > **Event**. ![Menu options for creating structured content types like events and articles.](https://cdn.document360.io/3a0609fb-d96c-4ce1-aabe-d9338fb1e858/Images/Documentation/image(796).png?sv=2026-02-06&spr=https&st=2026-11-05T14%3A49%3A22Z&se=2026-11-05T15%3A49%3A22Z&sr=c&sp=r&sig=MIYKGLkFNXSh42%2FT1CEJ0ChoVXMoUxWFUOBBZauBFNU%3D) The event creation flow is organised into three sections: [**Details**](/v1/docs/event#details), [**Occurrence details**](/v1/docs/event#occurrence-details), and [**Location, Date & Time**](/v1/docs/event#when-is-it-happening). Use the navigation panel on the right to move between sections. ### Details 1. In **Event title**, enter a name for your event. 2. In **Cover image**, upload an image for your event. Accepted formats are JPG, PNG, and SVG, up to 10MB. 3. In **Description**, enter a description of what attendees will learn or experience. 4. In **Language filtering**, choose a language to control which learners see the event based on their language preferences. Leave this blank to show the event to all learners, regardless of language. 5. (Optional) In **Event cost**, choose a **Currency** and enter an **Amount** to show learners what the event costs. > [!NOTE] > Note: > > This applies to all occurrences of the event. No payment is collected in Thrive – to remove a cost later, set the amount to 0. ### Occurrence Details Occurrences allow you to run the same event multiple times, each independently scheduled and managed. Attendees sign up to a specific occurrence and attend its sessions. For example, you might create a "London Leadership Cohort" and a "Manchester Leadership Cohort" as separate occurrences of the same event. 1. In **Occurrence label**, enter a name for this occurrence, for example, "January Cohort" or "London HQ". 2. In **Timezone**, select the time zone for the event. 3. In **Host**, select the event host. 4. (Optional) In **Available spaces**, enter the maximum number of attendees. Leave blank for unlimited. 5. (Optional) In **Minimum attendees**, enter a target number of attendees. Thrive shows how bookings compare against this target so you can see whether the occurrence is on track. 6. To add a further occurrence, click **+ Add another occurrence** and repeat the steps above. ### Location, Date & Time Sessions are the individual dates and times that make up an occurrence. In **Location, date & time**, add a session for each date and time your event runs, whether it spans multiple days or has multiple sessions on one day. This is useful for repeating slots, such as a morning and afternoon session, or parallel options learners can choose between, such as different topics in different rooms. ![Form fields for scheduling a session, including date, time, and location options.](https://cdn.document360.io/3a0609fb-d96c-4ce1-aabe-d9338fb1e858/Images/Documentation/image(873).png?sv=2026-02-06&spr=https&st=2026-11-05T14%3A49%3A22Z&se=2026-11-05T15%3A49%3A22Z&sr=c&sp=r&sig=MIYKGLkFNXSh42%2FT1CEJ0ChoVXMoUxWFUOBBZauBFNU%3D) 1. Choose whether the session is in person or online using the **Online** toggle. - **In person**: Enter the address in **Location**. - **Online**: Select your preferred provider – **Google Calendar** or **Microsoft Teams** – and sign in if prompted to generate a meeting link automatically. Alternatively, select **Paste link** or enter the URL manually in **Meeting link**. > [!NOTE] > Note: > > If you're using a Google or Microsoft integration, your organisation's IT department may need to approve the app before it can connect to Thrive. If you see an **Approval required** prompt, click **Request approval** and contact your IT administrator. 2. Select the **Date**, **Start time**, and **End time**. 3. (Optional) To add further sessions, click **+ Add another session** and repeat the steps above. ### Event Settings Click **Event settings** at any point during creation to open a side panel to configure additional options. ![Interface for creating an event with options for details and settings.](https://cdn.document360.io/3a0609fb-d96c-4ce1-aabe-d9338fb1e858/Images/Documentation/image(872).png?sv=2026-02-06&spr=https&st=2026-11-05T14%3A49%3A22Z&se=2026-11-05T15%3A49%3A22Z&sr=c&sp=r&sig=MIYKGLkFNXSh42%2FT1CEJ0ChoVXMoUxWFUOBBZauBFNU%3D) Click **Save** to apply your changes. | Setting | Description | | --- | --- | | **Publishing as** | Select whether to publish the event as yourself or as a collaboration. | | **Registration settings** | - **Self registration**: Allow learners to register themselves. - **Manager team enrolment**: Allow managers, and audience managers with the required permissions, to enrol their team members. - **Manager self enrolment**: Appears when **Self registration** is off and **Manager team enrolment** is on, letting a manager enrol themselves along with their team members. - **Enable waitlist**: Allow learners to join a waitlist when the event is full. - **Disable comments**: Prevent learners from commenting. - **Cancellation period**: Set the **Number of days** before the event within which attendees can cancel, and the **Invite duration** in hours and minutes. | | **Time to complete** | Set the expected completion time in **Hours** and **Minutes**. | | **Visibility & share** | - Select **Limited access** to restrict the event to specific users or audiences, or **Public** to make it visible to everyone. - Under **Add people**, search for users or audiences to share the event with directly. - Under **Sharing options**, choose whether to allow open sharing, restrict sharing to users who already have access, or limit sharing to admins and authors only. - Toggle **Notify attendees when event is opened** to send a notification to all users with access when the event is published. - Toggle **Send notification to users you've added when you publish this content** to notify only the specific users you have added. | | **Skills & topics** | - Add relevant **Skills** and **Topics** to help learners discover the event. - Toggle **Skill boosting** on to boost a skill when learners complete the event. | ## Reviewing and Publishing When you're ready to publish, click **Review** to open the **Review your event** screen. This gives you a summary of your event details and settings before going live. ![Review your event page with options to save or publish the event.](https://cdn.document360.io/3a0609fb-d96c-4ce1-aabe-d9338fb1e858/Images/Documentation/image(798).png?sv=2026-02-06&spr=https&st=2026-11-05T14%3A49%3A22Z&se=2026-11-05T15%3A49%3A22Z&sr=c&sp=r&sig=MIYKGLkFNXSh42%2FT1CEJ0ChoVXMoUxWFUOBBZauBFNU%3D) - Click **Save as draft** to save the event without publishing. - Click **Publish event** to publish the event immediately. Once published, your event is live and visible to learners. You can edit the event details, update settings, or add attendees at any time by clicking **Edit event**. > [!NOTE] > Note: > > For information about signing up for events, managing attendees, and interacting with event content, see [Events](/v1/docs/events). A training session that may have one or multiple occurrences. Events can be in-person or webinar-based, with booking, reminders, and attendance tracking. A session is a scheduled date, time, and location (physical or online) where attendance is tracked.