This article provides a range of examples and ideas as to how you could word the Terms & Conditions section of your LXP, should you intend to use it.
It's unlikely that any one example will fit both your needs and the tone of voice of your business, however we hope it can act as a starting point for developing your own Terms and Conditions.
It is also worth considering whether the "Acceptable Use" policy that many organisations have in place to cover the use of technology and systems would also encompass the use of your THRIVE LXP.
---
EXAMPLE ONE
Welcome to [PLATFORM NAME].
These Terms of Use govern your use of [PLATFORM NAME} and provide information about the service outlined below.
Use of the service
The Learning Experience Platform allows [CLIENT NAME] to create and share training materials and updates with {CLIENT NAME] users (you). The platform can also be used by {CLIENT NAME} to organise training and learning materials into campaigns to be shared with users (you) on the system, or to assign mandatory training to large groups of users on the system.
Users (you) are also able to create and share content with others on the system for the purpose of knowledge sharing.
Data within this platform is processed on an automated basis to help generate suggestions for content you may be interested in, and streamlining user experiences as you create content. Insights from data may be used to offer tag suggestions or content recommendations to other sites but no personally identifiable data or end-user (your) owned content shall be made visible as part of this processing.
Sub-processors are utilised to send system notifications to end users (you) based upon your own activity or the activity of other users on the platform.
[CLIENT NAME] will use this platform to share content, track compliance and monitor the engagement of users with content across the system.
Information collected and managed as part of this system may be used, disclosed and protected by [CLIENT NAME] in accordance to {CLIENT NAME] privacy policies.
Code of Conduct
In using this platform you must behave in a civil and respectful manner at all times. You also agree not to post, upload, transmit, distribute, store, create or otherwise publish and provide access through the platform to content or materials that:
Encourage illegal or tortious conduct
Attack others based on their race, ethnicity, national origin, religion, sex, gender, sexual orientation, disability, or medical condition
Contain viruses, bots, worms, scripting exploits or other similar materials
Contain sexually explicit content in nature
Post content that is inappropriate for the workplace (ie. inappropriate pictures, memes or links)
Is fraudulent or deceptive
Is violent or excessively gory out of context with the tone of subject matter at hand
Promotes self-harm in any form
Could otherwise cause damage to the platform or any third party
Please note that if you encounter content that you find inappropriate then you may report it on the platform which will send the information to the site administrator for review.
[CLIENT NAME] has the right, but not the obligation, to monitor all conduct on and content submitted to the platform.
Although we have no obligation to do so, we have the absolute discretion to remove, screen or edit user generated content (content posted by the user) or comments without any notice, and we may do this at any time and for any reason.
Be an Ambassador
Take a common sense approach - always be respectful, do not speak negatively of anyone (co-workers, employees, customers, vendors, competitors, celebrities and influencers) be kind. Consider the platinum rule - ‘treat everyone as they want to be treated’.
[CLIENT NAME] has the right, but not the obligation, to monitor all conduct on and content submitted to the platform. Although we have no obligation to do so, we have the absolute discretion to remove, screen or edit user generated content (content posted by the user) or comments without any notice, and we may do this at any time and for any reason.
Policies
By clicking the button below, you agree to the [CLIENT NAME] Terms, to observe the terms of our acceptable use policy and that your data will be processed in accordance with the [CLIENT NAME] privacy policy. All policies are linked below:
[INCLUDE LINKS]
EXAMPLE TWO
By clicking the button below, you agree to the [NAME] Terms, to observe the terms of our acceptable use policy and that your data will be processed in accordance with the privacy policy. All policies are linked below:
[LINK]
[LINK]
EXAMPLE THREE
Welcome to your new learning Platform, where you can also share your knowledge with the business community.
Think before you post. Your posted content represents you. This is a learning tool, use it accordingly.
Admins reserved the right but not the obligation, to monitor all conduct on and content submitted to the platform. Although we have no obligation to do so, we have the absolute discretion to remove, screen or edit user generated content (content posted by the user) or comments without any notice, and we may do this at any time and for any reason.
EXAMPLE FOUR
To maximise the benefits, manage the risks and protect [CLIENT NAME] and its employees, our ICT Acceptable Use Policy [LINK] outlines the standards of conduct that are required of you when using all electronic communications and systems.
This policy applies to all 'individuals' (Employees, contractors, agency workers, volunteers and agents) who use our information and ICT equipment.
Personal information and preferences will be stored securely on myLearning Hub, in line with the General Data Protection Regulations (GDPR).
We might use your email address to contact you in the future about learning.
EXAMPLE FIVE
[CLIENT NAME] Terms of Use
Introduction
Welcome to [CLIENT NAME] Community. These Terms of Use govern your use of [CLIENT NAME] and provide information about the service outlined below.
Community Member Behaviours
Be an Active Community Member - The platform experience is created by its members. To help the community grow please take as active a role as you are comfortable to or are able. We encourage members to:
Consume content
Like, comment and feedback on comments
Share content with others
Connect and collaborate with other members of the community
Participate in community discussions
Upload, link and add content to the community
Create your own content
Start your own discussions
Make suggestions to enhance and improve the community
When using the platform - always be respectful and act with integrity. Value the thoughts and views of others, whilst having the freedom to express different views. Consider the confidentiality and privacy of others, including co-workers, employees, customers, vendors, competitors
Code of Conduct
In using this platform you must behave in a civil and respectful manner at all times. You also agree not to post, upload, transmit, distribute, store, create or otherwise publish and provide access through the platform to content or materials that:
Is purely sales based or promotional in nature
Encourage illegal or tortious conduct
Attack others based on their race, ethnicity, national origin, religion, sex, gender, sexual orientation, disability, or medical condition
Contain viruses, bots, worms, scripting exploits or other similar materials
Contain sexually explicit content in nature
Post content that is inappropriate for a professional collaboration platform (ie. inappropriate pictures, memes or links) Is fraudulent or deceptive
Is violent or excessively gory and out of context with the tone of subject matter at hand
Promotes self-harm in any form
Content you submit must not include third-party intellectual property (such as copyrighted material) unless you have permission from that party or are otherwise legally entitled to do so. You are legally responsible for the Content you submit to the Service.
Behaviour which is not within the spirit of the platform may lead to users being removed.
Could otherwise cause damage to the platform or any third party.
Please note that if you encounter content that you find inappropriate then you may report it on the platform which will send the information to the site administrator for review.
[CLIENT NAME] has the right, but not the obligation, to monitor all conduct on and content submitted to the platform.
Although we have no obligation to do so, we have the absolute discretion to remove, screen or edit user generated content (content posted by the user) or comments without any notice, and we may do this at any time and for any reason.
Use of the service
[CLIENT NAME] allows the community owners and members to create and share training materials and updates with the users of the community (you). The community can also be used to organise training and learning materials into campaigns to be shared with users (you) on the system or through alerts and emails, Users (you) are also able to create and share content with others on the system for the purpose of knowledge sharing, problem solving and collaboration.
Data within this platform is processed on an automated basis to help generate suggestions for content you may be interested in, and to streamline the user experience. Insights from data may be used to offer tag suggestions or content recommendations to other sites but no personally identifiable data or end-user (your) owned content shall be made visible as part of this processing.
Sub-processors are utilised to send system notifications to end users (you) based upon your own activity or the activity of other users on the platform
[CLIENT NAME] will use this platform to share content and monitor the engagement of users with content across the system. Information collected and managed as part of this system may be used, disclosed and protected by [CLIENT NAME] in accordance with its privacy policies.
Policies
By clicking the button below, you agree to [CLIENT NAME] Terms, to observe the terms of our acceptable use policy and that your data will be processed in accordance with [CLIENT NAME] privacy policy.
The privacy policy can be found here [LINK].
Please note that your name will be visible to other members of the community, other elements of information you have used during sign up, are not immediately available but may be discoverable by other users within the community.
Contact Us
Please email us at [EMAIL] to contact us about any queries or issues.