Event

An event is a structured sessions, either in-person or virtual, that users can register for and attend as part of their learning and development journey. Events can range from workshops and classroom-based training to webinars and virtual conferences. Each event can have multiple occurrences, allowing you to run the same event for different groups or locations. This page outlines how to create, schedule, and manage an event in Thrive.

Creating an Event

In the Thrive menu, go to Create > Structured Content Types > Event.
Menu options for creating structured content types like events and articles.

The event creation flow is organised into three sections: Details, Occurrence details, and Sessions. Use the navigation panel on the right to move between sections.
Overview of details, occurrence details, and sessions in a structured format.

Details

In Event title, enter a name for your event.
In Cover image, upload an image for your event. Accepted formats are JPG, PNG, and SVG, up to 10MB.
In Description, enter a description of what attendees will learn or experience.
In Language filtering, select the language this event should appear for. This controls which learners see the event based on their language preferences. Set to None to show the event to all learners regardless of language.

Occurrence Details

Occurrences allow you to run the same event multiple times, each independently scheduled and managed. Attendees sign up to a specific occurrence and attend its sessions. For example, you might create a "London Leadership Cohort" and a "Manchester Leadership Cohort" as separate occurrences of the same event.

In Occurrence label, enter a name for this occurrence, for example, "January Cohort" or "London HQ".
In Timezone, select the time zone for the event.
(Optional) In Available seats, enter the maximum number of attendees. Leave blank for unlimited.
In Host, select the event host.
To add a further occurrence, click + Add another occurrence and repeat the steps above.

When is it happening?

Sessions are the individual dates and times that make up an occurrence. For multi-day events, add a session for each day.

For each session, choose whether it’s in-person or online using the Online toggle.
- In person: Enter the address in Location, then select the Date, Start time, and End time.
- Online: Select your preferred provider – Google Calendar, Microsoft Teams, or Zoom – and sign in to generate a meeting link automatically. Alternatively, select Paste link or enter the URL manually in Meeting link. Then select the Date, Start time, and End time.
  Note:
  If you're using a Google or Microsoft integration, your organisation's IT department may need to approve the app before it can connect to Thrive. If you see an Approval required prompt, click Request approval and contact your IT administrator.
(Optional) To add further sessions, click + Add another session and repeat the steps above.

Event Settings

Click Event settings at any point during creation to open a side panel to configure additional options. Click Save to apply your changes.

Setting	Description
Publishing as	Select whether to publish the event as yourself or as a collaboration.
Registration	Toggle Self registration on to allow learners to register themselves. Toggle Enable waitlist on to allow learners to join a waitlist when the event is full. Toggle Disable comments on to prevent learners from commenting. Toggle Cancellation period on and set the Number of days before the event within which attendees can cancel.
Time to complete	Set the expected completion time in Hours and Minutes.
Visibility & share	Select Limited access to restrict the event to specific users or audiences, or Public to make it visible to everyone, Under Add people, search for users or audiences to share the event with directly. Under Sharing options, choose whether to allow open sharing, restrict sharing to users who already have access, or limit sharing to admins and authors only. Toggle Notify attendees when event is opened to send a notification to all users with access when the event is published. Toggle Send notification to users you've added when you publish this content to notify only the specific users you have added.
Skills & topics	Add relevant Skills and Topics to help learners discover the event. Toggle Skill boosting on to boost a skill when learners complete the event.

Reviewing and Publishing

When you're ready to publish, click Review to open the Review your event screen. This gives you a summary of your event details and settings before going live.
Review your event page with options to save or publish the event.

Click Save as draft to save the event without publishing.
Click Publish event to publish the event immediately.

Once published, your event is live and visible to learners. You can edit the event details, update settings, or add attendees at any time by clicking Edit event.

Note:
For information about signing up for events, managing attendees, and interacting with event content, see Events.